ShiftManifest

Timekeeping & payroll for tiny businesses.

Welcome

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ShiftManifest

Set up your business.

Business details

ShiftManifest calculates state withholding only in states with a live, sourced module — see State coverage on the Run Payroll screen. A state that is not live yet cannot run payroll; nothing is ever guessed.

Change password

For your owner sign-in. Changing it signs out every other device; this one stays signed in.

Password changed. Use the new password next time you sign in.

Notifications

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Paper checks

Printed payroll checks draw on this business checking account. Its routing and account numbers form the MICR line at the bottom of every check and are stored encrypted — after saving, they are only ever shown masked (last 4).

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Signature preview

Support

Questions or trouble with ShiftManifest? Open a support ticket and it goes straight to our support team.

Maintenance notice

The banner at the very top of the app, shown to everyone, signed in or not. Saving changes it for everyone right away, with no update to install. Use Clear to take the banner down.

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Sample data

This business still has 0 sample worker(s) from the demo, with their punches, shifts, and timesheet approvals. Clearing removes them for good — your real workers are never touched. If a sample worker is already on a finalized payroll run, the clear is refused so finalized history stays intact.

Your businesses

One account can run more than one business. Everything in ShiftManifest — workers, timesheets, payroll, checks, reports — belongs to the business you are working in. Switching changes the whole console to that business; the other business is never touched.

The new business becomes the one you are working in, so you can finish its details above right away. Switch back any time — nothing carries over between businesses.

Delete this business

Permanently deletes this business together with its workers and time data. A business with finalized payroll runs or issued checks cannot be deleted — that history is permanent.

ShiftManifest
Timekeeping & payroll for small crews — no money held, no tax filing at v1. We prepare, you file.
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OOwner

Dashboard

Next payroll
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Last run gross pay—
Last run net pay—
Last run total employer cost—

No payroll run yet.

Who's clocked in now

0 of – on the clock

This period at a glance

Coming up

Time Clock

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Pick your name, then enter your PIN
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Pick your name, enter your 4-digit PIN, then clock in or out.

On the clock now

Nobody is clocked in right now.

Schedule

Week of

Add a shift

Timesheets

Pay period — · Pay date —

Period summary

WorkerRegular hrsOvertime hrsTotal hrsTipsFlagsStatus

Payroll runs from approved timesheets only. Overtime = hours over 40 in a Sunday–Saturday workweek. Hours only here — pay is calculated when you run payroll.

Timesheet

Time Off

Time-off requests from your crew. Approving or denying tells the employee right away — they'll see it in their view and get a push if their notifications are on. Approved time off doesn't change payroll by itself; it just records the decision.

Requests

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Employees

Everyone who works here — W-2 employees and 1099 contractors, side by side.

EmployeeTypeRolePayPay methodStatus

Invite link

Review onboarding

Add a worker

State withholding answers

Copied from the worker's state withholding form — the same answers they can enter themselves during self-onboarding. Leave a field blank if the form does not have it.

Without a W-9 on file, the business may have to backup-withhold 24% of payments.

Quick classification check — answer honestly:

Run Payroll

Approved timesheets become pay — gross, withholdings, net, the bank file, and pay stubs. Only approved timesheets are paid; anyone with hours who isn't approved is listed as excluded, never silently dropped.

Payroll settings — for the bank file

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Routing number and EIN are stored only to build the NACHA bank file and are shown masked (last 4) after saving. You can calculate and finalize payroll without them — only the bank-file download waits. SUTA is tracked for reports only — it is never withheld from anyone and never goes in the bank file.

State withholding coverage

Every rate comes from that state revenue department's own employer guide — no assumed rates, ever. A state that is not live yet cannot run payroll.

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Pay period

Period — · Pay date —

Pay stub

Recent runs

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Check register

Every printed paper check, newest first. Check numbers are never reused — a voided or replaced check stays on the register with its reason.

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Reports

Finalized runs only — every figure ties to the registers you approved, grouped by pay date.

Prepared for filing — ShiftManifest does not file or remit taxes. These reports prepare the numbers; the business (or its accountant) files and pays.

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